How to form a Parents and Friends Association
- First, contact others in your area with similar interests. If they are close by, consider a lunch meeting to discuss ideas.
- Seek out some people to help you organise the group.
- It may be worth creating the association as a part of or affiliated with an established organisation. An established organisation may be able to provide support and give instant credibility to the new association.
- Discuss and draft a list of objectives and proposed activities for the group. The group can refine and expand the document as more people become involved.
- Define roles and responsibilities for the core group of individuals (usually 3-5) to serve as the associations leaders. Many associations have a president or chairman, vice president, treasurer, and secretary. However, it's important that you define roles and responsibilities and then invite people to step in. It is advisable to first identify the tasks and responsibilities before appointing or electing an executive committee.
- Develop a list of people that might find the group of interest. Send a mailing to these people. The mailing should outline the objectives of the group and invite them to become members. Also, ask for their input and consider a meeting date where everyone can discuss the formation of the group.
- Eventually, you may have expenses, so a membership fee may become necessary. Hopefully, someone will cover the initial expenses such as a mailing, meeting room, etc. If possible, avoid discussing membership fees at the first couple of meetings. During the first weeks and months, focus on the associations objectives and activities and how they can contribute to the benefit of your school. Discussing expenses and determining how to cover them can come later.
- Once you have an organised structure that represents the parents of your school, consider joining QISPC (The QLD Independent Schools Parents Council).
